For Google Workspace.

For Microsoft 365.

Question:

How can I restrict users so they can only search for specific email addresses?

Answer:

You can create users who can only search specified mail addresses by using [Search policy] in [Search restriction settings].

The procedures to create restricted users is as follows:

1. Log in to HENNGE Email Archive as a user with [Domain Admin] privilege/ authorization (*)
   
   (*) i.e. administrative privilege/authorization is linked to an account with the email address "arcadmin@xxx.xx.xx", which you were informed of when you started using the service.
   
   
   ■Archive URL
   https://console.hdems.com/
   *Login name/ Password is written on the notification email you received when starting to use the service.
   
2. Click [Search restriction settings] on the admin page in the left menu.
3. Click [+ add search policy]
   
   
   
   
4. Check on [Specify the search target address]. Enter the following details and click [+ Add].
   
   
   • Search policy name
   • Search targeted period
     
     Specify the search starting date and the search ending date.
     If the above dates are not specified, your search results will not be restricted by time period.
     
     
   • Search target address
     

     Set up either one of mail address/domain/sub-domain.
     
     This step allows you to search emails which include the target address in either one of To / Cc / Bcc（Envelope To） / From / Envelope From.

   
   
   
5. Click [User setting] on admin page in the left menus.
6. Click on [+Add new user]
   
   
   
   
7. Select the [Search restriction setting] that you created in step 3 on the [Search policy] section and click [+Add].