How can I restrict users so they can only search for specific email addresses?

For G Suite.

For Office 365.

Question:

How can I restrict users so they can only search for specific email addresses?

Answer:

You can create users who can only search specified mail addresses by using [Search policy] in [Search restriction settings].

The procedures to create restricted users is as follows:

  1. Log in to HENNGE Email Archive as a user with [Domain Admin] privilege/ authorization (*)

    (*) i.e. administrative privilege/authorization is linked to an account with the email address "arcadmin@xxx.xx.xx", which you were informed of when you started using the service.

    *Login name/ Password is written on the notification email you received when starting to use the service.
  2. Click [Search restriction settings] on the admin page in the left menu.
  3. Click [+ add search policy]



  4. Check on [Specify the search target address]. Enter the following details and click [+ Add].

    • Search policy name
    • Search targeted period

      Specify the search starting date and the search ending date.
      If the above dates are not specified, your search results will not be restricted by time period.

    • Search target address

      Set up either one of mail address/domain/sub-domain.

      This step allows you to search emails which include the target address in either one of To / Cc / Bcc(Envelope To) / From / Envelope From.



  5. Click [User setting] on admin page in the left menus.
  6. Click on [+Add new user]



  7. Select the [Search restriction setting] that you created in step 3 on the [Search policy] section and click [+Add].

          
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