How can I restrict users to only able to search for specific email addresses?

For G Suite.

For Office 365.

Question:

How can I restrict users to only able to search for specific email addresses?

Answer:

It is possible to create the users who can only search specified mail addresses by using [Search policy] in [Search restriction settings].

The procedure to create the users is as follows;

The procedure to create the users who can only search specified mail addresses.

  1. Log in to the archive as an user with [Domain Admin] privilege/ authorization (*)

    (*) i.e.; administrative privilege/authorization which is an account 「arcadmin@xxx.xx.xx」 informed when you started using the service.

    *Login name/ Password is on the service use starting notification mail.

  2. Click [Search restriction settings] on the admin page in the left menus.
  3. Click [+ add search policy]

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  4. Check on the [Specify the search target address]. Enter the following details and click [+ Add].

    • Search policy name
    • Search targeted period

      Specify the search starting date and the search ending date.
      If the above dates are not specified, it will not be restricted by the search targeted period.

    • Search target address

      Set up either one of mail address/domain/sub-domain.

      The above step allows you to search the mails which include the target address in either one of To / Cc / Bcc(Envelope To) / From / Envelope From.

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  5. Click the [User setting] on admin page in the left menus.
  6. Click on [+Add new user]

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  7. Select the [Search restriction setting] which created in the step 3 on the [Search policy] section and click [+Add].

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