Description
This article explains the procedure for administrators of File DLP to create an auto-suspend policy to stop file sharing, as well as the details of each configuration item.
Notes
- The content of this article is based on the product specifications as of June 2026 and is subject to change without notice.
- Administrator privileges for File DLP are required to view the actual screens or make configuration changes.
- For instructions on how to log in to the File DLP Administration, please refer to the following article.
[File DLP] How to Access the Administration - When creating a new auto-suspend rule for file sharing, the rule is not enabled automatically. For instructions on how to enable a rule, please refer to the following article.
[File DLP] How to Enable an Auto-Suspend Policy
Procedure
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From the left menu of the File DLP Administration, go to [Risk] – [Auto-Suspend Policy].
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Click [Add] in the upper right corner of the screen.
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Click the target service.
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Configure the rule details and click [Create].
Field
| Category | Field | Description |
|---|---|---|
| General Settings | Integration Settings | The service to be integrated |
| Policy Name | Name of the policy * Required field |
|
| Enable Policy | Whether to enable this policy * Can only be enabled after the policy has been created. |
|
| Filter Conditions for Suspended Files | Target Files |
Files to be suspended from sharing
|
| Additional Conditions | Conditions to further narrow down the target files | |
| Number of Days Until Sharing Suspension | Timing of Sharing Suspension |
The period until sharing is suspended for files that meet the conditions
|
| Elapsed Days Until Sharing Suspension | The period when "Suspend sharing after the specified number of days" is selected in [Timing of Sharing Suspension] * The start date is the detection date by File DLP. For details, please refer to the following. [File DLP] How is the suspension date for auto-suspend policies calculated? |
|
| Sharing Suspension Actions | Suspend External Sharing | Whether to remove external collaborators from files shared outside the organization |
| Suspend Public Sharing | Whether to remove public links from files published on the internet | |
| Sharing Recipients After Suspending Public Sharing |
The recipients of files after public sharing is suspended.
|