Target
- File DLP administrators
Purpose
- This article explains how to view and manage files stored in multiple connected storage services from the File DLP Administration.
Notes
- Administrator privileges for File DLP are required to view actual screens or change settings.
- The content of this article is based on the product specifications as of December 2025 and is subject to change without notice.
- For instructions on how to access the File DLP Administration, please refer to the following article.
[File DLP] How to Access the Administration
Procedure
-
From the left menu of the File DLP Administration, go to [Files] - [file list].
-
Click [Action] displayed to the right of the file you want to manage, then select the desired action from the displayed Action List.
* The following steps are for downloading file information.
-
Select [Request Export]. Click [Execute] to export the file information in CSV format.
-
On the [Download File Information] screen, select [Execute].
-
Go to [Background Processing] from the left menu of the Administration.
-
Click [Download File Information] for the file output in Step 4.
-
Click the CSV file displayed under [Attachment] to download it.
* The download link is valid for 3 days. After that, the file will be deleted and will no longer be accessible.
* Once you download the file, it will be deleted 5 minutes after the download and will no longer be accessible.
Action List
The following actions are available.
* Currently, processing for external users in Microsoft 365 does not work correctly.
Bulk actions such as "Remove All External Collaborators" are available, but if you want to configure settings for specific external users, please do so manually.
* If you delete a shared link in Microsoft 365 and reissue it, the URL will change.
The same applies when deleting from File DLP.
* If you execute "Change Shared Link Settings" and a link has not yet been created, the link will be created at the same time as the settings are applied.
| Integrations | File DLP Action List | Target |
| Common | Exclude from automatic sharing suspension | File DLP's automatic suspension policy * The file will not be suspended by the automatic suspension policy. |
| Google Workspace | Remove All External Collaborators | Users with access |
| Google Workspace | Remove All Collaborators from Specific Domain | Users with access |
| Google Workspace | Remove Specific Collaborator | Users with access |
| Google Workspace | Delete Public Link | General access |
| Google Workspace | Change Shared Link Settings | General access |
| Google Workspace | Change Owner | My Drive files only |
| Google Workspace | Move File from My Drive to Shared Drive | My Drive files only |
| Microsoft365 | Remove All External Collaborators | Sharing settings |
| Microsoft365 | Remove Collaborators from Specific Domain | Sharing settings |
| Microsoft365 | Remove Specific Collaborator | Sharing settings |
| Microsoft365 | Delete Public Link | Link settings |
| Microsoft365 | Change Shared Link Settings | Link settings |
| Box | Remove All External Collaborators | Collaborators with access |
| Box | Remove All Collaborators from Specific Domain | Collaborators with access |
| Box | Remove Specific Collaborator | Collaborators with access |
| Box | Delete Public Link | Shared Link settings |