(Full Manual) HENNGE Email Archive Initial Setup (for G-Suite)

This manual will guide you on how to setup HENNGE Email Archive for G-Suite:

1) Create 4 Hosts
2) Setup 4 Routings
3) Confirm Setup

 

1) Create 4 Hosts

Step 1 - Login to your Google Admin Console.

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Step 2 - In the Admin Console, go to "Apps" > "G-Suite" > "Gmail"

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Step 3 - In the "Settings for Gmail", click on "Advanced settings".

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Step 4 - Go to the "Hosts" tab and click on "ADD ROUTE"

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Step 5 - You will have to add a total of 4 Routes. Input as shown below.

1. Archive_r_inbound

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2. Archive_r_outbound

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3. Archive_b_inbound

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4. Archive_b_outbound

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2) Setup 4 Routings

Step 1 - Switch back to the "General Settings" tab. If you wish to archive emails of all users in your organizations, you can proceed to the next step.

If you wish to archive emails of only some users, please create a Sub Organizational Unit and move those users into the Sub Organization. Then, come back to this General Settings page and select the Sub Organization that you have just created as shown below.

Please refer to this page on how to add a Sub Organizational Unithttps://support.google.com/a/answer/182537?hl=en

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Step 2 - Scroll down to the "Routing" section and click "CONFIGURE" or "ADD ANOTHER" if you already have other routings set up.

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Step 3 - You will have to add a total of 4 routings as shown in the table.

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In the Routing setting page, please follow the instruction below with the value above. All 4 routings will have the same setting, except for the values marked in color including "Routing Name", "Messages to affect", "Change route to" and "yourdomain.com"

 

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Step 4 - After adding all  four Routings, click SAVE as a final confirmation.

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You have now completed the initial setup of HENNGE Email Archive with G-Suite. Please go to 3) Confirm Setup to see how to check if the setup has been made properly.

3) Confirm Setup

Step 1 - After finishing the Journal Rules setup above, send one test email to any email address of your choice.

Step 2 - Go back to the Google Admin Console, and  go to "Reporting" menu > "Reports"

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Step 3 - On the left menu bar, expand "Audit" and click "Email Log Search"

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Step 4 - In the Email Log Search, input all the details of the test email you sent out in Step 1. Then click "SEARCH".

Untitled.pngStep 5 - Once the search results show up, click on the test email log and click on the email address under Recipient details to expand the email route information.

If you see the Routings that you previously set displayed under "Matched rules", your settings have been completed properly.

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Note: For outbound emails, there should be two Outbound Routings rules displayed. For inbound emails, there should be two Inbound Routings rules displayed.

You have now completed all the initial setup procedures of HENNGE Email Archive.

 

          
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