[Email DLP] Checking Requests for your approval Email

Overview

This article explains how Approvers can review emails that have been submitted for approval in Email DLP from the Email DLP user screen.

Notes

1. The content of this article is based on the product specifications as of June 2026 and is subject to change without notice.
2. For instructions on how to access the user screen, please refer to the following article.
   [Email DLP] How to log in to the user screen
3. Approval settings must be configured by the admin.
4. If no approve or reject action is taken on a request within 10 days of submission, the email will be automatically deleted.
   Email DLP: What happens to unattended My Emails/Team suspended emails/Approval emails?

Table of Contents

• Reviewing Requests for your approval
• Field Descriptions
• Action
  • Approve a request
  • Reject a request
  • Download a request
  • Review Attachments

Procedure

In Email DLP, Approvers can approve or reject emails sent by predefined senders.

Reviewing Requests for your approval

From the left menu of the Email DLP user screen, click Approval > Requests for your approval and select the target email.

For details on each field, please refer to the following article.
[Email DLP] What fields can be viewed on the user screen?

Action

Approve a request

To send an email that has been submitted for approval, click Approve.

If necessary, enter a comment and click Approve.
If configured by the admin in advance, the entered comment will be included in the notification sent to the requester.

Reject a request

To reject an email that has been submitted for approval, click Reject.
* Rejected emails cannot be undone. If you need to send the email, please resend it from Microsoft 365 or Google Workspace.

If necessary, enter a comment and click Reject.
If configured by the admin in advance, the entered comment will be included in the notification sent to the requester.

Download a request

To download an email that has been submitted for approval, click the Download button.
The email will be downloaded in eml format.

Review Attachments

To review attachments, click the view icon (left in the red box) or the download icon (right in the red box) for the target file.
* Behavior may vary depending on your OS.
* Not all files are supported for preview.