Question
What characters can be used in the Encryption Types, Secure Download, and Secure Download for Box settings?
Answer
The following characters can be used for each file name. The variables described below can also be used in all cases.
Secure Download Policy "PDF Filename" Specifications
* Includes Secure Download for Box.
- Number of characters: Up to 252 characters (including the extension)
- Character types: Single-byte and multi-byte characters can be used
- Symbols: All symbols except #&{}\<>*?$!'":@+`|=/ can be used
- . (dot) can be used except at the end of the file name
- Spaces cannot be used at the beginning or end of the file name
- Variables (insertion tags)
Encryption Policy "ZIP Filename" Specifications
- Number of characters: Up to 150 characters (excluding the extension)
- Character types: Uppercase and lowercase alphabet letters and numbers can be used
- Symbols: The following symbols can be used: `~!@#$%^&*()_+-={}|[]\:;'<>?,./"
- Variables (insertion tags)
- Default value: encrypted_files.zip
Available Variables (Insertion Tags)
-
((%ORIGINAL-NAME%)): Name of the attached file
If there are multiple attachments, the email source will contain multiple "Content-Disposition: attachment; filename=" headers.
The file name that appears first among them will be used. - ((%YEAR%)): Year the email was sent
- ((%MONTH%)): Month the email was sent
- ((%DAY%)): Day the email was sent
- ((%HOUR%)): Hour the email was sent
- ((%MINUTE%)): Minute the email was sent
- ((%SECOND%)): Second the email was sent
-
((%TIMEZONE%)): Time zone in which the email was sent (e.g., UTC)
* The above items are obtained from the header information of the sent email.
For emails sent from Microsoft 365, Greenwich Mean Time is recorded in the email header, so the value used will be 9 hours behind Japan time. - ((%LOCAL-YEAR%)): Year the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-MONTH%)): Month the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-DAY%)): Day the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-HOUR%)): Hour the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-MINUTE%)): Minute the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-SECOND%)): Second the email was sent, based on the time zone set in Administration - General Settings
- ((%LOCAL-TIMEZONE%)): Time zone based on the setting in Administration - General Settings (e.g., JST)
Examples of Using Secure Download Insertion Tags
How to write and the display result for insertion tags when sending "HENNGE New Product Announcement (Winter 2025).doc" at 23:59 on December 31, 2025
- Setting: ((%ORIGINAL-NAME%)).pdf
Result: HENNGE New Product Announcement (Winter 2025).pdf - Setting: File_Auto_Transfer_((%YEAR%))((%MONTH%))((%DAY%))((%HOUR%))((%MINUTE%)).pdf
Result: File_Auto_Transfer_202512312359.pdf