Check the approval request email.

Target

Users utilizing the approval feature in HENNGE Email DLP are the subjects of this article.

Purpose

This article explains how approvers can review emails that have been submitted for approval in HENNGE Email DLP using the HENNGE Email DLP user interface.

Notes

1. The content of this article is based on product specifications as of December 2021 and may be subject to change without notice.

2. The URL for the HENNGE Email DLP user interface may vary depending on your tenant.

PC: https://console.mo.hdems.com/#/[ Main Domain ]
Mobile: https://console.mo.hdems.com/#/m/[ Main Domain ]
※ Replace [ Main Domain ] with your contracted domain.

Detailed Explanation / Procedure

In HENNGE Email DLP, approvers can approve or reject emails sent by pre-defined senders.
※ Approval functionality must be configured by the administrator.

To review approval-requested emails, go to the HENNGE Email DLP user interface's left menu [Approval Tray] - [Approval Request].

If an approval-requested email is not approved or rejected within 10 days of submission, it will be automatically deleted.

What happens to neglected My Mail/Team Mail/Approval Mail

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Table of Contents

1. Confirming Approval-Requested Emails

2. Explanation of Items

3. Operations

3.1. Approving Approval-Requested Emails

3.2. Rejecting Approval-Requested Emails

3.3. Downloading Approval-Requested Emails

3.4. Checking Attached Files

4. Usage Image

1. Confirming Approval-Requested Emails

Select the target email.

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2. Explanation of Items

Rule Group Name: Displays the applied rule group name.

Rule Name: Displays the applied rule name.

Retention Date/Time: Displays the retention date and time.

From: Displays the sender (Header From).

To: Displays the recipients set in To.

Cc: Displays the recipients set in Cc.

Bcc: Displays the recipients set in Bcc.

Size: Displays the message size.

Attached File: Displays the attached file name.

3. Operations

3.1. Approving Approval-Requested Emails

To send an approval-requested email, select [Approve].

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Review the content, enter comments if necessary, and select [Approve].
If configured in advance by the administrator, the comments entered in this procedure will be inserted into the notification to the requester.

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3.2. Rejecting Approval-Requested Emails

To reject an approval-requested email, select [Reject].

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Review the content, enter comments if necessary, and select [Reject].
※ Rejected emails cannot be undone. If you need to send, please resend from Microsoft 365 or Google Workspace.

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3.3. Downloading Approval-Requested Emails

You can download approval-requested emails in eml format.
As embedded images in the body cannot be previewed on this screen, download the email to check.

To download approval-requested emails, select [Download].

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3.4. Checking Attached Files

To download attached files of approval-requested emails, select the file and choose [Download].

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To view attached files of approval-requested emails, select the file and choose [View File].

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4. Usage Image

※ Notification email content can be changed with merge tags.
※ Screen layout as of September 2021.

          
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