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[File DLP] How to Configure Notification Emails for Auto-Suspend Policy

Description

This article explains the procedure for administrators of File DLP to configure notification emails for the Auto Stop Policy from the Administration.

Notes

  1. The content of this article is based on the product specifications as of July 2026 and is subject to change without notice.
  2. Administrator privileges for File DLP are required to view the actual screens or modify settings.
  3. For instructions on how to access the File DLP Administration, please refer to the following article.
    [File DLP] How to log in to the Administration
  4. This feature only sends notifications for files that are auto-stopped (or scheduled) after the setting is enabled. Notification emails will not be sent retroactively for files that were stopped before activation.

Procedure

  1. From the menu on the left side of the File DLP Administration, go to Notification Settings.

    Notification Settings menu

  2. Click Edit Settings in the upper right corner.

    Edit Settings button

    * If no Auto Stop Policy is configured, the following screen will appear.
    If you wish to receive notifications, click Go to Auto Stop Policy to create an Auto Stop Policy.
    For instructions on how to create an Auto Stop Policy, please refer to the following article.
    [File DLP] Add Auto Stop Policy

    Screen when Auto Stop Policy is not set

  3. When you turn on the toggle for Notify when file sharing is auto-stopped, the following fields will be displayed.

    Auto Stop Notification Settings fields

  4. Click Save Changes in the upper right corner.

    Save Changes button

Field

Category Field Description
Auto Stop Notification Settings Notify when file sharing is auto-stopped Whether to send a notification when file sharing is auto-stopped.
* You can edit this field only when the toggle is turned on.
Custom Message The message displayed in the notification email.
Notification Timing Notification Frequency

The frequency at which notification emails are sent.

  • You can select from Daily, Every Monday, or the First Monday of every month.
Notification Time

The time when the notification email is sent.
* The Time Zone setting under General Settings is applied.

  • You can specify in one-hour increments between 9:00 and 17:00.
Preview － The content of the notification email.
* Only the custom message can be edited.

Reference

The recipients of auto stop notification emails for each service are as follows.

Service Name Recipient
OneDrive File owner
SharePoint Site admins
※ For team sites: Users belonging to the group designated as the primary site administrator.
※ For communication sites: The user designated as the primary site administrator.
Google Drive (My Drive) File owner
Google Drive (Shared Drive) Drive manager
Box Owner and co-owners

Translation Disclaimer

This article has been automatically translated from the original Japanese version for your convenience.
While we strive to ensure accuracy, we cannot guarantee its reliability or completeness.

In the event of any discrepancies or questions regarding the content, the official Japanese version shall prevail.